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Staff Forms » DonorsChoose

DonorsChoose

Teachers, librarians, guidance counselors, school nurses and coaches who are also full-time teachers are eligible to participate.

 

To ensure your project is approved for submission and posting on the DonorsChoose.org website, please follow the guidelines listed below.

  1. Discuss the project with your Principal and obtain permission to move forward.
  2. Register for a DonorsChoose.org account.
  3. Create a project but do not post your project.
  4. Submit a DonorsChoose.org Request Approval form. 
  5. This form will be routed to your site Principal for initial approval, then to the District Service Center for review and approval of your submission.
  6. Once the project is approved, you will receive an email notification and may then post the project to DonorsChoose.org.

Donation Requirements

 

No money, checks, or gift cards are sent to the teacher or school. Items requested through DonorsChoose.org are shipped to the school.
 
Requests for food or beverage purchases must follow the District's Board-approved wellness policy.
 
Water wipes and baby wipes are preferred as disinfectant wipes are not recommended. If disinfectant wipes are requested, they must be contained in a locked cabinet and cannot be used by students per the District’s IPM guidelines and the Healthy Schools Act. The site must also maintain the current Safety Data Sheet for that product.
 
Principals will receive an email/fax when materials are ordered for a fully funded project. DonorsChoose.org relies on the Principals to ensure the integrity of the program and may contact them directly.
 
All items received via DonorsChoose will be owned by Ukiah Unified School District and are not the personal property of the employee. The items must remain with the campus/program described in the posted project.

 

Any individual items over $500 must be added to the school’s inventory and be barcoded. Technology equipment delivered to the school must be added to the school’s technology inventory and be barcoded. Instructions for barcoding DonorsChoose items are included at the end of this document.

 

*Please Note: DonorsChoose.org is now notifying the Fiscal Department when UUSD projects are posted to DonorsChoose.org and when projects are fully funded.

 

In addition to UUSD procedures, DonorsChoose.org has established its own set of procedures published on www.DonorsChoose.org. Learn them, keep your Principal up-to-date on your status, and be compliant with the program.

 

Process for Barcoding DonorsChoose.org Items

  1. DonorsChoose.org alerts the school’s Principal and the registered teacher in advance of every shipment via fax and email. The teacher must sign and date the delivery slip as received and send to Accounts Payable in Fiscal Services for barcoding. The items themselves can remain at the campus during this process.
  2. Fiscal will send the barcode(s) to the site secretary for application or the Technology Department will come to the campus and apply the barcode(s) to the item(s)
  3. For technology like tablets and laptops, setup must wait until the barcodes have been properly applied.