Native American/Title VI Information

Ukiah Unified School District 

Title VI 

BYLAWS 

(Amended 10/15/24) 

Parent Advisory Committee On Native American Education 

(Amended 11/1/18) 

Bylaws, Articles, Sections and Subsections herein stated shall not be intended to be  inconsistent with rules and regulations that govern the provision of financial assistance under Title VI, Part A – Indian Education, of Public Law 103-382. This instrument is basically intended to serve as an aid in soliciting constructive support for the Title VI program by clarifying the role,  responsibility and involvement of the Parent Committee. 

ARTICLE I – GOVERNING BOARD 

The governing body shall be known as the Parent Committee on Native American Education;  Ukiah Unified School District. 

ARTICLE II – PURPOSE AND OBJECTIVES (Amended 11/1/18, 10-11-21) 

Members of this Parent Committee shall be directly involved as a policymaking body to  participate in program planning, design, development, implementation (in support of program  continuity as differentiated from program administration) and evaluation. This committee shall  operate within the boundaries of mechanisms provided by federal regulations and school district  policy, the latter pertaining insofar as relevancy. Committee responsibilities shall be as follows  but not limited to: 

1. To review and approve Title VI grant application and the yearly evaluation of grant  objectives.
2. To be involved in the process of recommending, deciding and prioritizing the special Educational needs of Native American students participating in this project. 
3. To approve all projects funded by Title VI grant funds. 
4. To review and or approve all proposed grants, letters of support, scholarships or  correspondence bearing the Title VI UUSD name. (Amended 11/1/18) 
5. The Committee will review comparative data and trends on academic, disciplinary and  secondary progressions involving Native students and non-native students with the goal  of fostering greater equity.

ARTICLE III – MEMBERSHIP (Amended 11/2/03, 3/7/05, 10/10/16, 10-11-21) 

Members of the Parent Committee shall be democratically elected in accordance with rules and  regulations that govern Public Law 103-382 and committee eligibility shall be distinguished by  the completion and approval of form OE 506 specifically pertaining to parent eligibility.  Membership shall be open to include parents/guardians of Native American children and  Native American secondary students attending Ukiah Unified School District schools.  Parents/guardians of Native American children shall constitute a majority (fifty percent  plus one) or more of the committee. The committee shall consist of 6 parents/guardians, 1  Native American community member at-large (not necessary to be a parent of a UUSD Native  student), 1 Middle School student, 1 High School student (only 1 secondary student will vote  with the priority on high school), and 1 teacher. A LEA representative shall also be appointed,  and will have no voting rights. Nominees for members and officers must be present at the time  the election is held. (Amended 5/6/13) (10/10/16) 

ARTICLE IV – TERM OF MEMBERS (Amended 3/7/05, 10-11-21) 

Members of the Parent Advisory Committee shall serve for two school years plus a period of  time into the following fiscal year whereupon an election shall occur. Should an elected  committee member no longer have a student in UUSD, they automatically vacate the position. 

ARTICLE V – VOTING RIGHTS (Amended 3/7/05, 10-11-21) 

Contingent upon election, Ukiah Unified School District parents/guardians of Native  American children, teacher representatives and middle school/high school student  representatives shall exercise the right to vote. Each member shall have one (1) vote.  (Amended 5/6/13) 

ARTICLE VI – OFFICERS  

Officers of the Title VI Parent Advisory Committee shall consist of: 

Chairperson  

Vice Chairperson 

Secretary 

ARTICLE VII – ELECTION OF OFFICERS (Amended 3/7/05, 10-11-21) 

After the election of the Parent Advisory Committee (This is determined by the first 6 people receiving the most votes), the committee will elect the officers for the Parent Advisory  Committee.  

 

Once the 6 parents have been elected, the community member at large, the secondary  student and the teacher rep will be elected by the entire group. (The LEA will be appointed.)  

ARTICLE VIII – DUTIES OF OFFICERS (Amended 3/7/05, 10-11-21) 

1. Chairperson shall preside over all Parent Advisory Committee meetings. He/She shall  have the authority to sign the grant application and other documents, letters, etc. The  Chairperson shall also serve on the UUSD District Advisory Committee. 
2. Vice Chairperson shall preside over meetings of the Parent Advisory Committee in the  absence of the Chairperson. In the event that the Chairperson is not available, the Vice  Chairperson may sign the grant application and other documents, letters, etc. In event  the chairperson cannot attend the District Advisory Committee meeting, the vice  chairperson will attend the District Advisory Committee Meeting 
3. The Secretary or Educational Services shall take official minutes. The Secretary must  be a Parent Advisory Committee member. In event the chairperson or vice chairperson  cannot attend the District Advisory Committee meeting, the secretary will attend the  District Advisory Committee meeting. 

ARTICLE IX – TERM OF OFFICE (Amended 3/7/05, 10/10/16, 10-11-21, 10/15/24) 

The term of office shall be for the duration of two school years plus a period of time until a new  Parent Advisory Committee is elected. Parent Advisory Committee shall hold elections at the November meeting. Retiring officers shall  continue in their duties until such time as the election is completed and new officers  immediately assume their responsibilities. 

ARTICLE X – COMMITTEES 

All committees shall be established on a volunteer basis. Their duties and responsibilities will  be prescribed according to the need. 

ARTICLE XI – QUORUM 

A quorum shall consist of 50% plus 1 of the Parent Committee members. ARTICLE XII – MEETINGS OF THE PARENT COMMITTEE (Amended 10-11-21) 

1. Meetings of the Parent Committee shall be held monthly throughout the year (Sept. – May, with no meeting in December). The Committee has the option to designate the  location and meeting dates. 
2. The Parent Committee meetings shall be governed by the most recent issue of Roberts  Rules of Order, or an accepted form thereof. 
3. Meetings of the Parent Committee are open to the public.

ARTICLE XIII – SPECIAL MEETINGS

1. Special meetings of the Parent Committee may be called at any time by the Chairperson  or 1/3 of the members of the Parent Committee. Notification must be no less than  twenty-four (24) hours before the specified time of the meeting. 
2. Phone polling, electric response is acceptable. The secretary will keep the polling  responses using the phone polling form (poll form). 

ARTICLE XIV – BYLAWS, AMENDMENTS, REVISIONS, ADDITIONS AND DELETIONS 

Bylaws should be reviewed yearly. A Bylaws Committee will be formed as needed.  Recommendations for a change of bylaws will be presented to the Parent Committee fifteen  (15) calendar days prior to proposed change. A 2/3 vote of Parent Committee Members will be  required for proposed changes. 

ARTICLE XV – REPLACEMENT OF COMMITTEE MEMBERS IN INSTANCES OTHER THAN  A GENERAL ELECTION (Amended 10-11-21) 

1. Membership of individuals within the Title VI Parent Committee shall be terminated upon  the following conditions:
   1.  Non-attendance of three (3) consecutive meetings (regular, special or  committee) without notification from member. 
   2. Written resignation from Parent Committee member. 
   3. By a 2/3 vote of Parent Committee membership.
2. Membership vacancies shall be filled by the following process:
   1. Alternatives from annual Parent Committee election (determined by the next  highest vote count). 
   2. Further vacancies shall be filled by nominating and electing Parent Committee membership that can take place in a regular or special meeting.
   3. If a committee officer vacates their position, the office is filled in ascending  order as follows: Vice Chair becomes Chair, Secretary becomes Vice Chair,  and a new secretary is elected. 

ARTICLE XVI – PARENT COMMITTEE ROLES THE 

Parent Committee’s roles as follows: 

1. Participatory:
   1. Develop Bylaws 
   2. Analyze needs assessment data; 
   3. Develop the focus of the 5-year Title VI grant application 
   4. Review and approve the yearly Title VI grant application 
   5. Develop, review and approve the yearly evaluation objectives 
2. Advisory:
   1.  Establish grant staff qualifications
   2. Make recommendations for grant staff for employment
   3. Evaluate grant progress; and 
   4. Develop grant services based on documented student need. 
3. Approval: 
   1. Approve the project application.
4. The Parent Committee may not do the following:
   1.  Set policies and procedures for the Ukiah Unified School District
   2. Develop Bylaws that are not approved by the Ukiah Unified School District
   3. Hire and fire Ukiah Unified District staff
   4. Obligate funds for the Ukiah Unified School District
   5. Review personnel records
   6. Review student 506 forms